Which applications to import: period, start date and reference date
Import only recent applications, from a certain date, and choose which ATS date counts as the application date.
Updated on Oct 12, 2026
When you connect the ATS you don't need to import the whole history. With these settings you decide from when applications come in.
Where to find it: Settings → Integrations → ATS → gear icon → Settings → Application import
The fields
| Field | What it does |
|---|---|
| Only sync applications from the last | Imports only applications from the last N Hours, Days or Weeks |
| Import start date | Candidates who applied before this date are ignored |
| Application date reference | Which ATS date to use as the application date: Creation date, Update date or Change date |
The fields you see depend on the ATS.
Steps
- Set the period, for example 4 Weeks.
- If you need to, set the Import start date or the Application date reference.
- Click Save changes.
How they combine
If you set both the period and the start date, the stricter limit applies. Example: last 52 weeks and start date 09/01/2026 → only applications from September 1 come in.
Which reference to choose
- Creation date: for ATSs where every application is a new record.
- Update date or Change date: for ATSs where the candidate is unique and their profile is updated with every new application. This way Klaaryo also takes into account people who applied again.
Good to know
- Making the period longer brings in older applications, which the agent will contact as new. Do it only if you really want to contact them again.
Common issues
I connected the ATS but existing candidates don't come in. They're outside the period or before the start date. Widen the period, save and use Resync now on the candidate sync.
Candidates who applied months ago are coming in. The reference is set to the update or change date and their profile in the ATS was updated recently. Consider Creation date or an Import start date.
Related articles
- What you'll find in the ATS integration settingsWhere the integration page opens, what each section contains, what you can change yourself and what the Klaaryo team sets up.
- When and how campaigns and candidates are syncedSync times and days, Resync now, what gets realigned at every sync and what happens when a campaign closes in the ATS.
- Map Klaaryo statuses to ATS statusesConnect each Klaaryo status to a status in your ATS, refresh the list of statuses and add the missing ones by hand.
- Default values for campaigns and candidatesLanguage, author, collaborators and interview mode of campaigns imported from the ATS, and phone prefix and type of candidates.
- Applicant and prospect: the flow starting statusWhich ATS statuses start the flow for people who applied and the one for people to re-contact.
- Choose which campaigns to syncFilter ATS campaigns with keywords in the title, description or tags, by campaign status and, with nCore, by nodes and hiring manager.
- Read the sync historyWhat the rows in the history mean, what to do if a sync is Failed or Timeout, and the ATS usage limits.
- Common issues with the ATS integrationThe most frequent questions about candidates who don't come in, statuses that don't update and campaigns that aren't aligned between the ATS and Klaaryo.