Interview rules: booking window, rescheduling and confirmations
How to decide how far in advance candidates can book an interview, how many times they can move it, and whether the interview manager has to confirm it.
Updated on Oct 12, 2026
Where to find it: Settings → Interviews → Interview rules. The rules apply to all campaigns in the workspace.
Booking window
| Setting | What it decides | Example |
|---|---|---|
| Minimum booking notice | The minimum notice with which a candidate can book a slot, in days and hours | With 1 day and 4 hours, at 10:00 AM on Monday the first bookable slot is Tuesday from 2:00 PM |
| Maximum booking lead time | How far in advance, at most, a slot can be booked | With 14 days, a slot three weeks out isn't offered |
| Minimum notice tolerance | Reduces the minimum notice for slots just offered to a candidate, so they can confirm even a very close time | With 10 minutes, a candidate who replies right away can still take the slot just offered to them |
Confirmations and reschedules
- Reschedules allowed to the candidate: how many times a candidate can move their own interview. With 0 there's no limit.
- Require interview confirmation: if on, every booked interview must be confirmed by the interview manager within 8 working hours of the chosen time. If the confirmation doesn't arrive, the interview is canceled automatically. The interview manager gets an extra reminder in these cases.
Good to know
- The rules apply to slots offered after the change.
- If a slot doesn't fit the booking window, it shows as Not bookable in the agenda: see article 4.
Common issues
- The candidate can't see tomorrow's slots. The minimum notice is too high: reduce it or add slots further out.
- How soon can the candidate reschedule? As many times as set here, choosing among slots that fit the booking window.
- Interviews are canceling on their own. "Require interview confirmation" is on and the interview manager didn't confirm within 8 working hours.
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