What Organization is: locations, staff and job titles
How Klaaryo represents your company: locations, employees and interview managers, groups and job titles, and what they are for.
Updated on Oct 12, 2026
In Organization you describe how your company is set up: where you hire, who runs the interviews and with which job title. Klaaryo uses this information in campaigns, interviews and permissions.
Where to find it: Settings → Organization
The three sections
- Locations (Manage locations): the stores, offices or sites you hire for. You link them to campaigns and interview managers. See How to create a location.
- Staff: the people on your team, with two tabs.
- Employees: here you add people, including interview managers, and copy their access link. See How to add an interview manager.
- Groups: you group interview managers by area or team. See How to manage interview manager groups.
- Job levels (Manage job levels): the levels in your company. Each person can have a job title, and their permissions follow the job title. See What a Job title is.
Why it's worth setting up well
- Each campaign shows the candidate the right locations.
- Each interview manager can only use the locations they are linked to for interviews.
- You can filter people by location, group and job title.
Good to know
- The location name is also visible to the candidate. See Change the location name the candidate sees.
- To change a campaign's interview manager, use Replace Manager in the campaign's Interviews tab: you choose whether to hand over the interviews already booked or cancel them.
- If your ATS supports it, locations and staff can come from the ATS (Staff synchronization).
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Related articles
- How to add an interview managerCreate an employee in Staff, give them the job title that handles interviews, link them to locations and groups, or import many people from a CSV.
- How to create a locationAdd a location with name, address, type and interview managers, import many locations from a CSV and set up the address search.
- How to manage interview manager groupsGroup interview managers by area or team from the Groups tab in Staff; create, edit and delete a group.
- What a Job title isJob titles are the levels in your company; they decide who can manage applications and who supervises whom.
- The interview manager can't log in or can't see their campaignsWhat to check when a store manager can't get into Klaaryo or can't find campaigns and interviews.
- User roles and permissions: what each role seesAdmin, recruiter and interview manager: what each one sees and can do, how to add a user and give them visibility.
- Your profile: log out, switch account or workspaceWhere your user menu is, how to log out, switch to another workspace or use several accounts in different tabs.
- Give an interview manager access with the access linkHow to get the personal link an interview manager uses to log in to Klaaryo and see their interviews, and how to send it to them.